What’s changing
Last year, we announced that you could control access to G Suite apps and services using groups. We’re now expanding what G Suite features you can control using groups. You can now use groups to control default settings for:
- App Maker database settings
- Currents settings (for organizations enrolled in the Currents beta program)
- Directory editability, such as what profile information (e.g. name, birthday, gender, etc.) users can edit
- Google Drive and Docs policies for sharing files and link visibility
- Google Voice settings (for organizations who have signed up for Google Voice)
- Hangouts Meet settings
- YouTube content settings, permissions, and more
Who’s impacted
Admins only
Why you’d use it
Using groups can make G Suite simpler to manage while making sure the right users have access to the right apps, and have the appropriate default settings within those apps. For example, you could use groups to automatically configure G Suite for specific job functions, project teams, specific seniority levels, or geographic locations.
How to get started
- Admins: Use our Help Center to learn how to configure G Suite service settings with groups
- End users: No action needed.
Helpful links
- G Suite Updates blog: Control access to G Suite apps and services using groups
- Help Center: Control access to G Suite and Google services with groups
Availability
Rollout details
- Rapid Release domains: Settings for most listed apps already available to all domains. Settings for Currents will have and extended rollout (potentially longer than 15 days for feature visibility) starting on July 1, 2019.
- Scheduled Release domains: Settings for most listed apps already available to all domains. Settings for Currents will have and extended rollout (potentially longer than 15 days for feature visibility) starting on July 1, 2019.
G Suite editions
Available to all G Suite editions
On/off by default?
Group-based controls will be OFF by default and can be enabled at the group level.