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How Do I Share My Calendar?

You can share your calendar with co-workers.

  • Share your main calendar with someone so they can find your schedule.
  • Create a calendar that multiple people can edit, like a shared calendar.
  • Add someone as a delegate of your calendar to schedule and edit events.

Important: Use caution if you share your calendar. Anyone with full permission will be able to respond to invitations, create and edit events, and share your calendar with others.

Share or unshare your calendar

In Google Calendar, you can have multiple calendars that you add events to. Each calendar can have different sharing settings.

Share an existing calendar

You can share the main calendar for your account, or another calendar you created.

  1. On your computer, open Google Calendar. You can't share calendars from the Google Calendar app. 
  2. On the left, find the "My calendars" section. You might need to click it to expand it. 
  3. Hover over the calendar you want to share, click More More and then Settings and sharing.
  4. To share with individuals: Under "Share with specific people," add the person or the email address of the person you want to share with.
  5. To change wider sharing settings: Under "Access permissions," choose an option in the drop-down menu. Learn more about these options below.
  6. If someone isn't already added, click Add people.
  7. Add people and click Send.

If you shared your calendar with an individual email address, they'll see your calendar in their "Other calendars" list. If you shared your calendar with an email group , they'll see the calendar in their "Other calendars" list once they click on the link in the email invitation from Google Calendar.  

Delegate Your Calendar

You can give others full permission to administer your calendar. We don’t recommend that you give full permission to many people or groups.

  1. On your computer, open Google Calendar.
  2. On the left, find the "My calendars" section. You might need to click it to expand it.
  3. Point to the calendar you want to share.
  4. Click MoreMore and thenSettings and sharing.
  5. Under "Share with specific people," click Add people.
  6. Enter your new delegate’s email address.
  7. Under "Permissions," click Make changes and manage sharing.
  8. Click Send.

Note: Your delegate will see your calendar on the left under "My calendars." If they create an event on your calendar, the invitation will come from you. Learn more about permission settings.

For more calendar sharing options please look here.